How to email a PowerPoint Presentation With Video

If you have used video in your presentation, it can only be played on the system that has the presentation and the video file used in it.  The reason is that when you insert a locally saved video in a presentation it is not really embedded in the presentation.  The video is linked to the presentation and called by PowerPoint during the slideshow.

But what if you want to email the presentation to someone.  Even if you email the presentation along with the video, the video will not play on the recipient’s computer unless the recipient edits the presentation and insert the video again.

The solution is to create a Package for CD and save it on your computer.  You can then email this package to anyone and the recipient will be able to view the presentation using PowerPoint Viewer 2007.

This option is available in all latest versions of PowerPoint.  Microsoft Office website provides steps to create a CD package for PowerPoint 2003 and PowerPoint 2007.

Create a CD Package in PowerPoint 2010

To crate a CD package in PowerPoint 2010 Beta, please follow these steps:

• Open the presentation for which the CD package needs to be created
• In “File” tab, click “Share” and select “Package Presentation for CD” under “File Types”
• Click “Package Presentation for CD” button
• In the “Package for CD” dialog box, enter the name of package
• Click “Options” and make sure that the “Linked Files” option is checked
• If you wish to set a password for opening and/or modifying the presentations in the CD package, enter the passwords
• Click OK
• Now you are back to “Package for CD” dialog box.
• Click “Copy to Folder” and enter the folder name and select the folder location in the “Copy to Folder” dialog box.
• Click “Yes” in the next dialog box for including linked files in the package
• Click “Close”

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Posted by Vikrant on Feb 16 2010. Filed under Tips & Tricks. You can follow any responses to this entry through the RSS 2.0. You can leave a response or trackback to this entry